Administrative & Accounting Clerk

Job types: Full-time, permanent


The person is required to support the Finance Manager in the overall objectives of the Finance team. The role is critical in ensuring that the finance team can service other business areas as well as provide valuable insight required by internal stakeholders to enable them to make correct informed decisions in directing the business.


  • Provide accurate, complete, and timely information weekly and monthly to enable internal stakeholders to make informed business decisions.
  • Complete all required tasks within deadlines, ensuring that tasks are done with the necessary skill and care to minimize errors.
  • Support the Financial Manager with value-added insight into financial matters, providing expertise and recommendations.
  • Manage time effectively to maximize availability for supporting the Finance Manager and the team.
  • Collaborate with team members to ensure efficient completion of tasks and contribute to a cohesive working environment.
  • Continuously improve knowledge and skills related to financial reporting, analysis, and decision-making to enhance performance and effectiveness.
  • Participate in relevant training and development opportunities to stay updated with industry trends and best practices.
  • Maintain confidentiality and security of financial information in accordance with company policies and procedures.
  • Provide exceptional client service and respond to inquiries and requests from internal stakeholders in a timely and professional manner.
  • Assist in special projects or ad-hoc assignments as assigned by the Finance Manager to support departmental objectives.
  • Follow internal controls and procedures to ensure compliance with financial regulations and company policies.

Responsibilities include:

  1. Bank Reconciliation: Daily importing of bank statements and allocation to correct accounts.
  2. Managing accounts receivable and payable, as well as once off expenses.
    1. Debtor function: Daily invoicing of clients and updating of relevant sheets, liaising with clients and internal team members for payments due and reconciliations of client accounts when necessary.
    2. Creditor function: Liaising with suppliers and receiving invoices, reconciliations of supplier accounts when necessary.
    3. Daily processing of payment requests as required.
  3. Maintaining the fixed asset register, keeping it up to date and aligning it with insurance policies.
    1. Handling insurance claims processes and claims.
  4. Assisting in AFS (Annual Financial Statements) preparation and consolidations.
  5. Compiling reports for Management when requested.
  6. Compiling monthly staff KPI (Key Performance Indicator) report.
  7. Compiling monthly staff commission figures.
  8. Assisting with banking relationship management, including completion of application forms.
  9. Completing vendor forms.
  10. Time track system management: Checking recurring jobs, matching invoices, and jobs with allocated budget.
  11. Managing filing (Cloud-based) of all relevant documents.
  12. General administration duties: Petty cash management, managing traffic fines, prepaid electricity, office supplies, employee cell phone upgrades, etc.

Personal Competencies

  1. Analytical
  2. High-level problem-solving skills.
  3. Team player
  4. High attention to detail
  5. Deadline driven.
  6. Good reporting capabilities
  7. Process driven.

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